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NPC Office Manager - Full Position Description
PART-TIME - 10 hours per week

Compensation - $20/hr

General Office Tasks

• Check and respond to emails and voicemails
• Check and sort US postal mail
• Check activity on Ring cameras
• Make copies, print documents - timecards, task lists, brochures, worship outlines, worship volunteer schedule, monthly newsletters, flyers, signs
• Replenish office and bathroom supplies, change printer cartridges
• Maintain files, especially for current leases, event rental contracts, and vendors/service providers

Church Operations

• Update church website
• Use Mailchimp to produce and send out monthly email newsletter and other church email correspondence (additional announcements, prayer requests)
• Meet bimonthly with Administrative Committee
• Type meeting minutes
• Assist with preparation of Sunday worship outline and/or PowerPoint
• Compile annual pledge drive mailing, including printing letters and pledge cards, labeling and stuffing envelopes
• Record Sunday worship attendance numbers
• Report music usage to CCLI (approx. one 3-5 month period, once per year)
• Assist with scheduling guest preachers for Sunday worship

  

Property Management

• Check around campus to make sure doors are locked and property is as it should be - monitor for loitering, break-ins, damage, needs for cleaning/repairs, etc.
• Investigate and address maintenance issues around property
• Oversee tenant usage - communicate with tenants, ensure adherence to lease terms, address tenant needs and concerns
• Meet with vendors, maintenance/repair service providers (handyman, HVAC, landscaping, etc.), potential facility renters, etc. as needed
• Work with caretaker/custodian to address cleaning and maintenance matters
• Do bimonthly walkthrough with pest control service provider to ensure all needed areas are attended to (spraying, rodent bait stations, glue traps, etc.)
• Change clocks around campus 2x per year; change batteries as needed
• Meet annually with service person to have fire extinguishers inspected and re-tagged

Event and Rental Coordination

• Respond to inquiries about weddings, funerals, facility rentals, and long-term leases
• Prepare rental contracts
• Assist with special events such as funeral services and weddings - planning and preparation meetings, setup times, day of event facilitation
• Use desktop publishing software to create funeral programs